Tasks
- Handle daily administrative tasks for department
- Be responsible for 5S of department
- Be responsible for plant newsletter editing and promotion
- Create and update reports for various key figures and topics
- Organize team building for department, coordinate annual dinner, townhall meeting, and other activities.
- Organize meetings, prepare meeting minutes and follow up action points
- Handle and monitor plant visit management process
- Maintain department manager’s calendar and schedule appointments
- Maintain online folder structure and file relevant documents
- Coordinate idea management process for department
- Create and follow up purchasing orders, and do goods receiving
- Make travel arrangements for department, e.g. booking flight tickets/hotels/cars and etc.
- Coordinate reimbursement reports for department
- Manage and monitor department’s office assets
- Manage, monitor and update department’s JD, Organization Chart, Training Plan and other personnel related
documents

Profile
- Bachelor degree with at least 2-year work experience in admin related position
- Working experience in multinational company is preferred
- Fluent in English (both written and spoken), German is a plus
- Good computer skills, including Windows, MS Office, and related picture and video editing skill, e.g. PS, PR,
AE.
- Detail-orientated, and good time management
- Good communication and coordination skills